PRIVACY STATEMENT SPAPENS Spapens Works.
Scope
This privacy statement applies to all processing of personal data carried out by:
Spapens Works.
Baarleseweg 14
5113 TA Ulicoten
Introduction
As part of our business activities, we process personal data. We may have received this data from you, for example, via our website, email, telephone, or app. In addition, we may obtain your personal data through third parties in the context of our business activities. Through this privacy statement, we inform you about how we handle this personal data.
Personal data to be processed
The personal data we process depends on the specific business activity and circumstances. It often concerns the following data:
- Name and address details (NAW);
- Gender;
- Contact details (email addresses, telephone numbers) and the position of contact persons;
- Copies of identity documents;
- IBAN and account holder’s name;
- Company details (company name, legal form, billing address, postal code, and location);
Purposes and legal grounds for processing
In some cases, we process personal data to comply with a legal obligation, but most often we do this to fulfill our services. Some data is recorded for practical or efficiency reasons, which we assume are also in your interest, such as:
- Communication and information provision;
- Being able to perform our services as efficiently as possible;
- Improvement of our services;
- Invoicing
The above means that we may also use your personal data to send you promotional materials or messages about our services if we believe they may be of interest to you. It may also happen that we contact you to request feedback on services provided by us or for market or other research purposes. If you do not wish to receive email messages from us, you can indicate this by sending an email to info@spapensinfra.nl. You can always unsubscribe from emails we send by using an unsubscribe link.
We may also use your personal data to protect the rights or property of ourselves and our users and, if necessary, to comply with legal proceedings.
Use by third parties
In the context of our services, we may use the services of third parties, for example, if these third parties have specialized knowledge or resources that we do not have. These may be so-called processors or sub-processors, who will process the personal data based on your specific instruction. Other third parties, who are not strictly processors of personal data but have access to it or may have access, are, for example, our system administrator or hosting providers of online software, or consultants whose advice we seek concerning your assignment. If engaging third parties results in them having access to personal data or if they themselves record and/or otherwise process personal data, we will agree with those third parties (in writing) that they will comply with all obligations under the GDPR. Of course, we will only engage third parties whom we can and may assume are reliable parties that handle personal data appropriately and otherwise comply with the GDPR. This means, among other things, that these third parties may only process your personal data for the purposes mentioned above. It may also be the case that we are required to provide your personal data to third parties due to a legal obligation.
We will never provide your personal data to third parties for commercial or charitable purposes without your explicit consent.
Third-party hyperlinks
The website of Spapens may contain hyperlinks that allow you to leave the environment of Spapens and land on the website of another party.
Spapens has no control over services and/or websites of third parties to which links are provided. Therefore, it is possible that a different privacy statement applies to these third-party services and/or websites. Spapens Machine Trade/Rental is not responsible for the operation and/or content of services and/or websites of third parties.
Retention periods
We will not process your personal data longer than necessary for the purpose for which it was provided. This means that your personal data will be retained as long as needed to achieve the relevant purposes. Certain data must be retained longer (often 7 years), as we are required to comply with the legal retention obligation, such as the tax retention obligation.
Security
Spapens has taken appropriate measures to secure your personal data against loss or any form of unlawful processing. If you believe that your data is not properly secured or if there are indications of misuse, please contact us.
Cookies
Through the website, Spapens may use cookies. Information in the form of a text file is stored on your device's hard drive. Cookies are used to deliver the website in a user-friendly manner or to obtain information about the quality or effectiveness of the website.
Your rights
You have the right to access, rectify, or delete the personal data we have about you (except, of course, if this would conflict with any legal obligations). You may also object to the processing of your personal data (or part of it) by us or one of our processors. You also have the right to have the data you provided to us transferred to yourself or directly to another party if you so wish.
Incidents involving personal data
If there is an incident (a so-called data breach) concerning the relevant personal data, we will notify you without delay unless there are compelling reasons not to, if there is a concrete risk of negative consequences for your personal privacy and the fulfillment thereof. We strive to do this within 48 hours after discovering the data breach or being informed about it by our (sub-)processors.
Complaints
If you have a complaint about the processing of your personal data, we ask that you contact us. If this does not lead to a satisfactory outcome, you always have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), the supervisory authority in the field of privacy.
Changes
Our privacy statement may be subject to change. The most recent version of the privacy statement is the applicable version and can be found on our website www.spapensworks.com www.spapensinfra.nl
Conclusion
We hope that this privacy statement has given you a clear picture of our privacy policy. However, if you have any questions about how we handle personal data, you can contact us via info@spapensinfra.nl / +31(0)135905215 or send a letter to Spapens Works. Baarleseweg 14, 5113TA Ulicoten